Many people like Google (at least that’s what I think), and what if you add all the best Google has into an email account? You’ve got one great email account named Googlemail, or in easy words Gmail. Gmail was initially launched on 31 of March, 2004. At its launch Gmail was running in beta mode and you can have account only in case you have invitation from existing user. I was invited by a friend and I keep the ball rolling. I got 50 invites when I have my account and I run out of them in very quick succession. These days its free and anybody can have it in fast and simple steps like 1, 2, 3. Gmail was the very first in providing 1 GB free space for email, during those times both Hotmail and yahoo were offering 10 MB or so at no cost accounts. Gmail got a bit of fantastic features and one should know it all to take pleasure from how to use gmail for business at its best. I will try my level best to explain just as much as I can about Gmail from my personal experience and hope that this short article will may help you to use Gmail more efficiently.
I have used Gmail for more than four years now and i also am definitely in love with it. I once had multiple accounts on Yahoo and Hotmail before I switched from their website to Gmail and surprisingly I never went back. Why? Because Gmail got some great features that will make me adore it. Few features I loved nearly all are spam, fast, clear and user friendly interface, built in chat, built-in spell checker and automatic draft saving. Gmail got excellent spam coverage and I hardly get spam email in my inbox. Gmail utilizes AJAX dynamic contents for fast upgrades. I actually have listed down some features along with their usage in depth below.
Labels – First let’s have a look at Gmail’s Labels. Labels are employed to classify an e-mail. It is actually sort of subset of folders, that means Labels got anything that web based folder can have, plus it got something special too. You are able to assign your very own defined Labels either manually or by Filters (to find out how filter works Click below). Once you have Labels assigned you will notice them on left side of Gmail under Gmail’s default links in labels column, and when you click specific Label, Gmail displays emails those under that Label.
If you ever have experienced with managing emails in folder you knew that email can be within just one folder at a time. Exactly what can you do if you would like one email to get placed in 2 or more folders? Gmail has solution because of it, let’s say you may have two Labels the first is “College mates” as well as other is “co-workers”, now you got a mail from someone who is the co-worker along with your college mate, then you can assign both labels on same email and access that exact email under all of those Labels.
Right now you possibly will not think it is very useful and existing, but in long term you will observe how this could be helpful, specifically if you are coping with great number of emails.
Filters – Filters are some of the coolest and something of my personal favorite features that Gmail provides. Should you setup Filters properly, they can provide real ease in email management. Filters assist you to saving time and space with regards to unwanted emails in your inbox, and show you multi-functionality of Gmail. For additional information on Filters feature click below.
Gmail gives you one greater feature that is chat with your friends using Gmail. Now Google announced that Gmail chat works with AOL’s chat service AIM. Now Gmail users can login to their AIM accounts via Gmail chat. Gmail chat let u send message even if the contact is offline and people messages will show up in your inbox as being a message. You could make yourself online/offline anytime with only single click. Your AIM contacts have an AIM icon in chat window so you can distinguish between Gmail friends and friends from AIM.
I personally love to work alongside shortcut keys whether I am concentrating on my design job (Photoshop, flash etc) or just doing simple os work, I really like to do with shortcut keys. No doubt shortcut keys increase efficiency from the user and increase productivity by saving much time that you have to spend doing same things manually.
Gmail have that amazing feature of keyboard shortcuts, to make it work first you have to enable it. Click on the Settings link at the very top right from the webpage, General tab will open. Look for Keyboard Shortcuts, and then click on the Keyboard Shortcuts on radio button. Now keyboard shortcuts are enabled and you can use them instantly. For more details on keyboard shortcuts clicks here.
This alternative is for people who want to forward their mails from Gmail to another one system, like Yahoo or Hotmail or might be even to another Gmail account. To forward your email, discover the Forwarding section and then click the radio button close to “Forward a duplicate of incoming mail. To “Make sure to add the email address you want the email be forwarded to”, Then, you have to assess if you’d prefer to keep a copy inside your Gmail system or delete them from Gmail. Once you’ve made your selection, click “Save Changes” and you also are carried out.
If you want to download your Google mails using Outlook or Thunderbird, you should enable POP. Select either Enable POP for all mail or simply Enable POP for all mail from now on. Then, you must determine if you’d want to have a copy within your Gmail system or delete them from Gmail. Instructions on how to setup your email client (like Outlook or Thunderbird) can llmlmz found in detail by clicking “Configuration instructions” and choosing which email client you may have. Once you’ve made your selection, click “Save Changes” and you also are performed.
The Net Message Access Protocol (IMAP) is one of the most prevalent Internet standard protocols for e-mail retrieval. All modern e-mail clients and mail servers support this protocol as a mean of transferring e-mail messages from a server. To enable an IMAP connection, you need to enable IMAP. Instructions on how to set up your email client (like Outlook or Thunderbird) can be found in detail by clicking “Configuration instructions” and choosing which email client you might have. Once you’ve made your selection, click “Save Changes” and you are performed.